6 new powerful QuickBooks Online Advanced features – with more coming soon

6 new powerful QuickBooks Online Advanced features – with more coming soon

A lot has happened since we last shared an update about QuickBooks Online Advanced. Since its launch in 2018, Advanced has helped accountants serve high-value clients with signature features such as Smart reporting powered by Fathom, enhanced custom fields, premium customer care with Priority Circle membership, and the capacity for up to 25 users with full and simultaneous access.

Today, Advanced is even more powerful, with many more features and productivity tools to help your fast-growing, complex clients prosper. In response to what we’ve heard from accountants themselves, QuickBooks Online Advanced now has the following capabilities:

#1: Google Sheets integration

#2: Batch transactions: Batch checks and expenses

#3: Workflows

#4: Cash flow

#5: Revenue Streams

#6: Custom roles

Advanced’s new features

#1: Google Sheets integration

In a nutshell: Export your reports to Google Sheets with one click.

How it works:

Link QuickBooks accounts with Google Accounts once and begin exporting any QuickBooks report instantaneously to Google Sheets. Additionally, when QuickBooks reports export to Google Sheets, the formatting of the QuickBooks report is also ported over.

#2: Batch transactions: Batch checks and expenses

In a nutshell: Help your clients work smarter and speed up expense management.

How it works:

Clients can easily batch enter checks with category or item details, or duplicate line items for multiple categories for a single check. With batch expensing, clients can streamline the creation and editing of checks, expenses, and bills. Create up to 150 invoices, checks, bills, or expenses at once through the batch transactions panel.

This is the evolution of batch invoicing which launched in QuickBooks Online Advanced earlier this year. Now, customers have the ability to also create batch expenses and batch checks.

#3: Workflows

In a nutshell: Save your clients time with automated workflows.

How it works:

Manual workflows are painful to scale. Automation makes scaling workflows possible, so your team can be more productive and focus on what matters. Configure reminders, approvals, and triggers based on your own defined rules. Automated workflows help maximize productivity and eliminate manual processes to save time and eliminate errors.

Available Advanced Workflows:

  • Past due reminders: Automates sending a follow up email when an invoice is overdue.
  • Bill reminder: Automates reminders when a Bill payment is due.
  • Send invoice reminder: Automates reminders to send invoices.
  • Reminder bank deposits: Automates reminders to create bank deposits.
  • Stamp overdue invoice: Automates stamping a memo to an invoice whenever an invoice is overdue.
  • Customer notification: Automates sending a notification to a  customer when their payment is received.
  • Send unsent invoices: Automates sending a saved invoice after the invoice is drafted.

#4: Cash flow

In a nutshell: Know your clients’ cash flow and what the drivers are at a glance.

How it works:

View and compare cash flow across categories over time for your clients’ books. Get a quick visual glance of the change in accounts impacting their cash flow. Drill down into cash flow categories and identify change in accounts with a few clicks from the dashboard card directly. Benchmark and compare cash flow from different time periods.

Cash flow summary QuickBooks Online Advanced

Cash flow detail QuickBooks Online Advanced

#5: Revenue Streams

In a nutshell: Track your clients top revenue streams directly from the dashboard.

How it works:

This intuitive executive dashboard includes a pre-built revenue streams report, so you know your topline revenue contributors. The dashboard displays revenue streams as trendlines, so you can easily spot seasonality trends or patterns in sales. With simple customization, you can also keep track of key revenue streams you care about the most. Only Admins will see this.

#6: Custom roles

In a nutshell: Create specific roles and set permissions that best fit your client’s business.

Update - Custom RolesHow it works:

Custom Roles allow Account Administrators to delegate responsibilities. Get granular with permissions and users, assigning each staff member a specific role with its own unique access set. Custom Roles allows multiple users to be assigned to the same role without the need to repeat task selection each time. Keep track of who has what set of task permissions via the role definition. Access can be given to the following QuickBooks Online areas: bank deposits sales transactions, expense transactions, sales reports, producing estimates, invoices, and expense reports.

There are more QuickBooks Advanced features in the pipeline to help your clients reach their business potential. Check back frequently for QuickBooks Online Advanced updates.