How to Overcome Your Fear About Moving to the Cloud
The first quarter is over, and businesses will now focus on the third quarter. Before you know it, we will be preparing for year end. I have one question for you … are you Nephophobic? (Nephophobic (n): Fear of clouds) The cloud is still there, and you aren’t in it. Why?
There are plenty of excuses; let’s look at a few:
- It’s too expensive
- There could be a security breach
- You may lose control of internal functions
- You may have to learn new software
- The system will go down
- My clients don’t want to change
Contrary to popular belief, the cloud infrastructure for small businesses is inexpensive to implement. Implementing a full software suite usually requires upfront money, which can be hefty. Selecting software as a service (SaaS) costs a fraction of the desktop implementation fees. Options for SaaS products can include monthly, yearly, per person and team. The ability to customize your costs to your firm is endless.
Security breaches will inevitably happen in life. Therefore, choosing a software that has bank encryption security is a must. Setting up in-house security protocol to help minimize a breach is going to benefit your company in the long run. In fact, when there is a breach, you can spot it faster in the cloud because your notifications are in real-time.
Losing control is just not going to happen, as you will have more transparency and a better overview of the work being performed. Most applications have an audit trail. A user history is always available, and transactions never go away. If you take QuickBooks® Online (QBO), for example, you will see a fantastic audit trail on the right-hand side of the screen. The filtering of the audit trail in QBO is better than the Desktop audit trail. To find the audit trail, click under the manage users tab, where you can filter by type of transaction, by the user and by date.
Learning new software is always a challenge. But, I am willing to wager that you learned the new QuickBooks Desktop 2015 and 2014 in the past few years. Right? Are you holding out on Quickbooks Version 2002? The software is going to change, hopefully for the better. But, with everyone learning the new QBO, there is a wealth of fantastic information, tutorials and classes available. Also, all of the Apps have fantastic support. Their success is your success, so the community is going to help you succeed!
The software will go down! Really? When was the last time you turned on your computer and Google wasn’t available? UMMM … never!
Software maintenance usually occurs in the wee hours of the night, and there is typically plenty of warning for you so that you can make adjustments. A plan B for workflow solutions should be in place for companies to still function in the case of an emergency.
The clients don’t want change. The stats show that adoption to the cloud is growing faster and faster each year. Clients are becoming more comfortable with and asking for cloud and tablet solutions. Don’t you want to be the one that offers that solution, or has input on the choices your clients make?
So, what are you waiting for? Next time I write, I want to hear your stories. How are you doing in the cloud? What are your challenges? How are you finding solutions? Has your efficiency improved?
The time is now to make your move. At this same time next year, you will have settled into working in the cloud and have your clients moved onto platforms that enable the firm to work collaboratively. In fact, you may see additional revenue opportunities with the transformation.
Keep an open mind, and I will see you in the clouds!