Two bookkeepers reviewing QuickBooks Online data.

Copy your QuickBooks Online data into a new company with Online Backup and Restore (formerly known as ChronoBooks)

April 13, 20193 minute read

Have you ever needed to make a copy of a QuickBooks® Online Advanced company? If you’re working with a U.S. company, you might have done that in the past by exporting from QuickBooks Online to QuickBooks Desktop, and then importing into a new QuickBooks Online company. Now, there’s a new way to copy a QuickBooks Online Advanced company by using Online Backup and Restore (formerly known as ChronoBooks), a new QuickBooks Online Advanced feature included in your subscription.

Online Backup and Restore can back up and restore QuickBooks Online Advanced companies, but it can also copy a company’s data into a new company without converting to, and from, QuickBooks Desktop. That means you get to keep more of your data, such as attachments, location/departments, custom fields, and more. Online Backup and Restore also supports Advanced companies using multi-currency.

Here are some of our favorite uses for copying a QuickBooks Online Advanced company with Online Backup and Restore:

1. Moving a new client into a discounted company. If you’d like to move a client into a QuickBooks Online Advanced company with a discounted subscription such as wholesale billing or non-profit discounts, you can use Online Backup and Restore to migrate the data from one Advanced company to the other. Make sure to read the list of what Online Backup and Restore is able to copy since you’ll need to set up anything else manually.

2. Change of ownership. If your client is selling their business or acquiring another, they’ll be merging the accounting processes of two businesses. In addition to backing up your Advanced company with Online Backup and Restore during this period of change, you may want to create a copy of the acquired company’s books as of the sale date for the previous owner’s records.

3. Creating a sandbox to test a new integration. If your client is integrating a new app integration, such as a solution for inventory, time tracking, CRM, or something custom, you can use Online Backup and Restore to copy your existing data into a new Advanced company that you can use as a “sandbox.” If you keep your original company backed up while you are implementing the integration in your production system, you can use Online Backup and Restore to restore your company if the integration goes awry.

Online Backup and Restore and now included in your QuickBooks Online Advanced subscription. Click here to learn more about QuickBooks Online Advanced.

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