How to Choose the Right POS Accounting System
Lauryn Charles, owner of the Accountable Financial Services Group (AFSG), helps clients choose the best software for their individual business. This process began with one client who wanted her opinion on their inventory system. Lauryn quickly realized that by helping this client with their software or IT needs, she was better able to set up a fully integrated system that saved the client and her firm time and money.
“Accounting is the backbone of a small business, or any business for that matter,” she says. “One big issue I find from clients is that they haven’t done the right research on the tools available to make their business work. I consider QuickBooks to be the infrastructure to a business. Making the right decisions from day one saves so much time and money down the road.”
She often finds that her clients with large inventory need a robust point of sale to handle their volume.
“A lot of other systems are more tedious and their capabilities just aren’t the same. The hardware you provide, along with the software and integration with QuickBooks accounting, is usually a perfect fit for a good size retail operation, or somebody who has a lot of inventory.”
To go a step further, Lauryn breaks down the key integration benefits of QuickBooks Online, QuickBooks Desktop and QuickBooks POS, and what they have meant for her firm and their clients.
While providing financial services, Lauryn has found that she saves countless hours from the seamless integration. Most business owners or accountants have to transfer data from the point of sale to their accounting program, or process inventory in a tedious way. By integrating QuickBooks Point of Sale and QuickBooks accounting programs, Lauryn and business owners save hours.
“The way that the QuickBooks POS integrates with QuickBooks financial software is just such a seamless process that it makes our job, as accountants, so much easier. It’s wonderful. I can’t say enough.”
Besides seamless syncing and reducing room for error, the QuickBooks integration syndicates all actions in one screen, so accountants don’t miss a step. Lauryn elaborated, “With QuickBooks, you can really do everything on one screen. You can go to a purchase order and create new inventory and just do it all at one time. It’s so much easier.”
Accountants usually have to log in to the client’s point of sale software, pull several reports to get the information they need, manually vet each report, and finally, enter those numbers into an accounting program. Lauryn shared, “Sales tax is a big problem. Figuring out how much clients owe and what their taxable sales are has been a huge problem because their reports are always a mess on other programs.”
With the QuickBooks Point of Sale and QuickBooks accounting integration, Lauryn saves time and can rely on the direct communication between software. “One of the best functionalities of QuickBooks POS is how it syncs and the after receipt of the data we see in the client’s accounting software. So, as accountants, we have reliable numbers from their Point of Sale program. We depend on revenue, cost of goods sold, inventory, accounts receivable, accounts payable and sales tax – we get all of that from the Point of Sale. The integration makes it so much easier. If I could put all my retail clients on QuickBooks Point of Sale, I would.”
Easy Inventory and Barcode Entry
Lauryn originally helped clients with software because of inventory problems. Clients came to her seeking help in setting up their systems and making them sustainable with their Point of Sale solutions. She found that not only do all the financials sync together to make it an easy process, but the simple task of inputting your inventory using barcodes is also a breeze.
She stated, “Inventory entry is really easy. If you’re a business and you use barcodes, having QuickBooks POS automatically create your barcodes is great – and having the option to use standard manufacturer barcodes makes it really easy. Clients don’t have to make up their own. The labeling process is really convenient.”
Recommending QuickBooks POS for other Accountant’s Clients
Lauryn recommends QuickBooks Point of Sale for her clients and other business owners because it saves all parties time and money.
She explained, “The reason to use QuickBooks POS, or recommend it for your clients, is that at the end of the day, it is saving you – the accountant – time, and you are improving the accuracy and business processes for your clients. We always want to do the right thing by our clients for their business, and that’s what QuickBooks Point of Sale can do.”