QuickBooks Online New Features and Improvements – May 2018

QuickBooks Online New Features and Improvements – May 2018

May brings no shortage of reasons to smile — the birds are singing, the evenings are bright, and the chaos of tax season is but a cold, distant memory (kind of like January). 

Oh yeah: We also have a fresh batch of QuickBooks® Online updates and improvements to add to your May jubilation. There’s a ton of goodies this month, so let’s get right to it!  

What’s new in May:

New! Get clients paid faster with Progress Invoicing 

In a nutshell: Waiting until the end of a long project to get paid stresses the mind — and the bank account. That’s why we’re thrilled to announce Progress Invoicing is here! Your QuickBooks Online clients can now bill customers for ongoing projects and get paid incrementally as they complete stages of the job.

How it works: When your clients start a project, they establish an overall estimate, then schedule invoices to go out after completing portions of the work. Or they can also schedule invoices around custom project milestones.

QuickBooks automatically tallies how much has been collected, and how much of the overall estimate remains. Once the job is done, we’ll close the estimate and mark billing as complete. 

New and improved! Manage your client AND firm projects from one tab

In a nutshell: Every second is precious when you’re scrambling to hit deadlines. That’s why it’s so important to be able to manage all of your work in one place — whether it’s for your clients or your firm — without the hassle of bouncing between multiple tabs. 

With that in mind, we’ve spruced up the Work tab in QuickBooks Online Accountant. Now you can conveniently manage internal tasks and projects from the same place as your client work, so you don’t waste a second.

How it works: When creating a new project, open the For drop-down list and select My firm. This will designate the project as internal, rather than one you’re doing for a client. 

You’ll be able to manage projects for your firm from the same dashboard in the Work tab where you access your client-specific work.

New! Payroll peace of mind with Contractor Direct Deposit

In a nutshell: This is the #1 requested feature from accountants and small businesses…(cue the doves and choir)…and oh baby it’s here! 

Your clients can now pay 1099 contractors using direct deposit within QuickBooks Self Service Payroll and QuickBooks Full Service Payroll — the same way they do their W2 employees. It’s never been easier to organize payroll details and make sure everyone on the team feels confident come payday.

How it works: In the Workers tab of QuickBooks Online, select Contractors along the top ribbon to view a list of your clients’ contractors. 

Next to the name of the contractor you want to pay, select Pay by direct deposit from the drop-down list

From there you’ll be able to customize the payment amount and expense category, just as you would for regular employees. 

Best of all, QuickBooks automatically tracks the payments made to contractors. This means you can find all the payroll information you need for tax season in one handy place, and your clients can rest easy knowing their contractors were paid accurately and on time.

New! QuickBooks Accountant Apps Program

In a nutshell: The only thing better than simplifying business for your clients is adding another revenue stream for your firm in the process. And that’s precisely what our new Accountant Apps Program is designed to do. 

Use your expertise to tailor a package of helpful apps for your clients that integrate seamlessly into their QuickBooks — like TSheets, Expensify, and others. Plus get 20% off featured apps just for being an accountant, a discount you can pass along to clients or bundle into your value pricing. Find our list of featured apps here.

How it works: Select the Apps tab in QuickBooks Online Accountant, then click Find apps along the top ribbon to see discounted apps recommended by ProAdvisors.

When you find an app you want for a client, click Get app now. Then select the recipient from the Install for Your Client drop-down.

To take advantage of discounts, select Buy now with an accountant discount (firm is billed). All of the featured apps you buy for clients will consolidate into one easy-to-view monthly bill. 

Learn more about adding and managing apps for your clients with this video tutorial on the Accountant Apps Program:

 

New! Connect to PayPal app for QuickBooks

In a nutshell: It’s no mystery why small businesses transact on PayPal — it’s smart, seamless, and just plain easy. Now you can say the same about importing those transactions into QuickBooks Online thanks to the new Connect to PayPal app.

How it works: Once connected via the app, you and your clients can review all PayPal transactions right in their QuickBooks Online Banking tab, and easily categorize, edit, and match them to their books.

We’ll automatically add PayPal fees to their own expense account so you don’t have to do it by hand (which also makes them easy to find at tax time). 

The app also gives total clarity into each and every transaction. Sales receipts capture details like a fine-tooth comb — including items sold, discounts, sales tax, and more — to help you gauge business performance at a glance. 

Get a full breakdown and watch a video tutorial on the Connect to PayPal app here

New and improved! Bill beautifully on mobile with redesigned invoice emails

In a nutshell: As the old saying goes, the cherry on top of a job well done is an invoice well sent (OK that’s not a saying, but it should be). We’ve redesigned our QuickBooks Online invoice emails to help your clients leave a lasting impression with customers.

What’s changed: Our invoice emails are now mobile-friendly, with a responsive design that makes for easy phone reading. The invoice details are also conveniently listed right in the email so customers see everything right away; no clicking through a link to hunt them down.

We’ve also expanded the design options so your clients can make style choices that reflect their brand — including enlarging their company logo and name, and picking their own accent color.

That’s all for this month, folks. 

Until next time, keep your feet on the ground … and your books in the cloud.