Why Accountants & Bookkeepers Should Work in the Cloud

One interesting and provocative aspect is the Cloud’s widening use with no end in sight as to the possibilities. Realistically, the question could be asked, “What can’t be done ‘in the Cloud?”

Regardless of the size and complexity of a business, or considering individuals who simply want to grow and go with the times, there may be no other realistic option if the rewards are shown to outmatch perceived and real risks. The Internet is a complex interweaving of advancing information technologies that have forever changed the methods of information storage, retrieval, computing and sharing.

Cloud computing carries little mystery when one understands its basic premise. Confusion, if it exists, rests in the mastery of its potential through the understanding of its uses and the unmitigated scope of its means. No one need be in awe of the Cloud. It doesn’t rule us; it’s a tool for us.

So consider the benefits of working together in the Cloud. There are many.

#1: Ease of Access. You’ve heard the expression: “You can’t get there from here.” So often that sentence has rung true when it came to storing, accessing, protecting and sharing data without the knowledge base of a highly paid “IT scholar” or purported “computer expert.”

Dependence on IT—and to some degree everyone is dependent on it—now no longer has to mean dependence on inefficient work or even guesswork from anyone who may pride themselves in “knowing more than you do.” In fact, “together in the Cloud” may eliminate some unneeded vendors all together. Now “anytime, anywhere” is not just a dream or a phrase – it’s a working reality.

#2: Reduced costs, a welcome result in a struggling or even a healthy economy. While it is still recommended that business should purchase new computers every three years, buying associated software has been the bane of the professional and individual customers for a long time. One reason is the required expenditure of funds to “keep up with new technology.” Acquiring the latest has often been more of a burden than a blessing.

Implementation in the Cloud simply doesn’t require a continual outlay of cash for the purchase of software or even hardware. In fact, if done correctly, Cloud computing reduces hardware (servers) and software (downloaded programs) expenses, as well as cost factors associated with network management. Further, in some situations, a customer pays only for what the customer uses according to the customer’s need. Bottom line: an entity can save money – not to mention eliminating a lot of frustration – by working together in the Cloud.

#3: Ease of implementation. With an Internet connection, the possibilities of getting started and becoming even more productive are easy and convenient. Who can put a value on easing concerns about the “how to” of using technology, especially for those who may be technologically “challenged?” The simple truth is that most people know about the Internet and can access it. For them (and that would be the vast majority), Cloud computing simply makes sense.

#4: Storage of information. There is only so much information a local storage system can hold. With the Cloud, organizations and individuals can store significantly more data than on private computer systems. Further, there is no limit on the amount of bytes that can be archived as Internet storage systems continue to expand.

#5: In the Cloud, servers are networked together. The number of servers (data centers) required by a company often depends on its size and the complexities of its organization, but there really are no “walls” here: larger organizations simply utilize more resources.

Editor’s Note: This is an excerpt from Robert Chandler’s book, Together in the Cloud.