Upon activating their new QuickBooks Online account, your client may receive numerous marketing efforts promoting the activation of additional features. It is advisable to be proactive and inform them that you are available to assist in making informed decisions about these features.
One feature that may not immediately stand out as valuable is QuickBooks Payments, but it can actually provide many benefits. As a QuickBooks ProAdvisor, you have the added advantage of being able to offer your client a discounted rate on this service. This article will provide information on the benefits of QuickBooks Payments and how to access the discounted rates available to ProAdvisors.
Need to take a payment? It’s covered
QuickBooks Payments is part of the QuickBooks ecosystem, where you and your clients can find everything you need in one place—allowing your clients to accept many forms of payment, including credit card payments or ACH. When this tool is used, you can track the customer’s payment from beginning to end, and where the invoice is shown as paid. Here are several ways payments can be accepted with QuickBooks Payments:
- Directly in QuickBooks Online.
- Setting up Recurring Transactions.
- Emailing Invoices so the customer can pay online.
- In person on a mobile device at lower swipe rates.
- Payment links that can be emailed or texted.
*In addition you can also choose PayPal or Venmo as payment options, so you can choose whatever way is best for you.
If you need other enhancements to e-invoicing, that can be connected to QuickBooks Payments as well as QuickBooks Online, we recommend testing this app: Bill & Pay.
Billing and bookkeeping done at the same time
No one likes waiting for their money to be paid by a customer. It’s painful to make collection calls—and even worse hearing “the check is in the mail.” Accepting credit cards is the cost of doing business and widely accepted. Integrating this task inside QuickBooks is a huge timesaver, eliminating manual entries. This is why we always recommend activating QuickBooks Payments. Once a payment request is made, everything that happens, in reality, is entered for you inside QuickBooks automatically:
- Payment is recorded in QuickBooks.
- Email notifications are sent to you and your client.
- See the history of the sent invoice.
- Deposit into the bank account and automatically matched.
- Transaction fees are recorded and properly categorized.
This is a huge advantage for accounting professionals and business owners. And with the Workflow Templates in QuickBooks Online Advanced, you can set up automatic payment reminders to eliminate manual collections.
What’s this going to cost me?
The rates for QuickBooks Payments are reasonable, and in most cases, lower than their competitors. Funding time is usually the next business day, and you can opt to access the funds even faster if you are in a cash flow crunch for additional fees. There is an interest-bearing deposit account option as well, and as a QuickBooks ProAdvisor, you can pass a 20% discount to clients. It’s the only merchant service provider that is deeply integrated with QuickBooks software.
Here is the bottom line: Collections need to be a thing of the past. QuickBooks Payments allows you to get paid quickly and easily. It saves time so you and your clients can get back to doing what you love. Unlike a merchant account with a bank, QuickBooks Payments does not require a long-term contract. Your clients can try it and cancel anytime with no termination fees.
The winning combination of QuickBooks Online with QuickBooks Payments, along with you as the trusted advisor, will set your client up for long-term success, making collections pain-free.
*Disclaimer for PayPay and Venmo: Available in the U.S. only. Payments account subject to eligibility criteria, credit and application approval. Subscription to QuickBooks Online is required. Not currently available on invoicing for QuickBooks Online Advanced users.