What’s new in QuickBooks Online Advanced: Fall 2026 release

Accounting is only part of the job. Your clients also have crews to pay, customers who owe them money, subcontractors waiting on checks, and ongoing cash flow to manage. Advanced brings all of that into a single system. 

Real-time visibility into project labor costs. Hours logged in the field flow from QuickBooks Workforce straight into job costs, so labor costs by project are visible in real time instead of after a manual reconciliation between the field and the office.³

Your clients get paid when they bill, in the same system. When an AIA-style progress invoice⁴ goes out and the owner pays, that payment reconciles to the books automatically. The format matters: Businesses that billed this way got paid within 30 days at a 32% higher rate than those using standard invoices.⁵

Funding options that bridge the cash flow gap between payroll and draws. Construction cash flow lives in the space between work performed and payment received. An eligible business can draw on a pre-approved Capital line of credit, rather than starting a fresh loan application when timing is already tight.⁶

QuickBooks Capital keeps financing in view without a separate application. Every fee and rate is disclosed upfront, a line of credit draws against the client’s own QuickBooks data with interest only on what they borrow, and Business Health shows what’s driving their approval odds before they ever apply.⁶

Built-in Bill Pay streamlines subcontractor payments. Bill Pay is embedded in QuickBooks, so it’s ready when it’s time to pay subcontractors and vendors. Pay by free standard ACH or check, with built-in approvals and automatic 1099 tracking, and e-filing as payments go out. There’s no separate subscription, no manual workarounds, and a week of year-end paperwork gets done in a few minutes.⁷

That’s the advantage of a unified platform: Because projects, labor, billing, financing, and payments all connect to the same books, you always know where a client’s jobs and cash position stand.

QuickBooks Desktop workflows, now in QuickBooks Online Advanced

QuickBooks Desktop earned three decades of customer trust by going deep with industry-specific workflows, granular reporting, inventory, payroll, and job costing. Now, QuickBooks Online Advanced features the biggest wave of innovation to add much of the depth that customers appreciated in Desktop, including many of the most-used and most-requested workflows by both businesses and their accountants. If you’ve hesitated to advise a client to migrate because Advanced lacked functionality, now’s the time for you and your client to take another look at QuickBooks Online Advanced.

One and a half million customers have already made the move to Online.⁹ The latest release is built for clients already on Advanced who want more of what they migrated for, and for those still on Desktop.

Payroll³ built around how crews actually get paid

Coming soon: Labor costing by service item (beta) assigns each hour to the service performed and carries that cost into your client’s payroll, job-costing, and profit and loss (P&L) reports as payroll runs. You can see which services are actually profitable without a manual reconciliation. And when a paycheck needs fixing, you can process a paycheck or tax payment for a prior pay period right in QuickBooks, with no workaround outside the system.

Payroll features depend on the client’s QuickBooks Workforce plan, so confirm what applies before you recommend a change.³

Projects that scale with complexity

Coming soon: Multi-level job hierarchies handle jobs nested inside jobs, matching how complex engagements are actually structured. Plus, the Desktop-era project reports are here too: Open Purchase Orders by Job, Item Profitability, and Job Costs by Vendor.

Invoicing the way your clients bill

Choose from multiple shipping addresses per customer right in the invoice workflow, and regroup billable expenses into a single, clearly labeled line, so your clients’ customers see one readable charge.

Real customer compensated for their time.

Read the Landtech case study.

Guided QuickBooks Desktop migration with a dedicated Implementation Consultant

Migrating to Advanced from Desktop is a fully guided experience. Businesses migrating from Desktop are paired with a dedicated Implementation Consultant for up to 60 days.¹⁰ The consultant builds a migration and training plan specific to the business and guides the team from submitting the Desktop file through the first report run.

Businesses can also preview how Advanced handles their specific industry’s workflows before committing to the move, and, coming soon, accountants can manage the migration alongside their client in the same system, which keeps you in the loop on how the books land, not just where they end up.

Explore how QuickBooks Online Advanced can transform your firm's advisory workflow and help your clients thrive today.

Disclaimers

QuickBooks Term Loan and QuickBooks Line of Credit loans are issued by WebBank.

Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services. For details about our money transmission licenses, or for Texas customers with complaints about our service, visit https://www.intuit.com/legal/licenses/payment-licenses/.

QuickBooks Payments and QuickBooks Bill Pay accounts are subject to eligibility criteria, credit, and approval prior to first payment. Subscription to QuickBooks Online required. Not available in U.S. territories or outside the U.S. Bill Pay Basic is included with QuickBooks Online when purchased directly from QuickBooks.com or QuickBooks Sales. Limits may apply on total number and amount of payments. Transaction-based fees apply based on usage.

¹ Intuit Intelligence is currently available as a beta release. Features, availability, and capacity are subject to change. Intuit Intelligence chat is only available to admin users at this time. Each account gets limited capacity each month; capacity varies by plan. Intuit Intelligence can make mistakes. Intuit protects privacy and adheres to responsible AI principles. Learn how we use AI. 

² Feature release dates and availability will vary by product. Not all features will be available on October 26, 2026. This information is intended to outline our general product direction, but represents no obligation and should not be relied on when making a purchasing decision. Additional terms, conditions, and fees may apply with certain features and functionality. Eligibility criteria may apply. Product offers, features, and functionality are subject to change without notice. Feature availability varies by product. Additional manufacturing capabilities are coming soon.

³ Payroll cost allocation by project requires QuickBooks Online Payroll Premium or Elite; time tracking features vary by plan. QuickBooks Workforce subscription sold separately. QuickBooks Workforce features and functionality vary by plan, which are subject to change. Certain features are available only with Workforce Premium or Elite, or may require additional fees. For details, see quickbooks.com/workforce.

⁴ AIA-style invoices are formatted to meet typical general contractor and lender needs; not affiliated with or certified by the American Institute of Architects.

⁵ Based on Intuit analysis of invoice payment data from QuickBooks Online Advanced and Intuit Enterprise Suite construction customers, Feb–Jul 2026, using a matched merchant-customer-week design. Individual results may vary.

⁶ QuickBooks Capital: loans subject to credit approval and eligibility criteria. Eligibility subject to change. Terms and Conditions apply. Each invoice advance and each cash draw is a separate, closed-end term loan that has its own loan amount, interest rate, and payment terms. Additional documentation may be requested if further verifications are needed. QuickBooks Capital: line of credit, rates, and fees subject to credit approval and eligibility criteria; terms disclosed prior to acceptance. Business Health insights are informational only and do not guarantee loan approval, terms, or pricing. “Approval odds” refers to the likelihood of approval for QuickBooks Term Loan or Line of Credit. Interest will apply. Rates vary and depend on applicant’s credit profile and other factors.

⁷ Money movement services provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services. QuickBooks Bill Pay subject to eligibility criteria; standard ACH included at no additional cost. 1099 forms e-filed with the IRS for the current filing year, for payments recorded in QuickBooks.

⁸ Real customer compensated for their time.

⁹ Based on Intuit data consisting of unique businesses that completed data migration from a QuickBooks Desktop product to a QuickBooks Online product collected from 2015 to 2023.

¹⁰ Data migration is currently available to migrating QuickBooks Desktop customers only.

QuickBooks Capital is licensed as Intuit Financing Inc. (NMLS #1136148), a subsidiary of Intuit Inc.