One of the best new apps this past year is Xennet Autoreview. If you are using it and are either a beginner user or trying to figure out how you can customize Autoreview to suit your needs, you will want to read this blog, as well as the follow-up blog (part 2).

Donato Diorio, founder and CEO of Data Z, said, “Without a systematic way to start and keep data clean, bad data will happen.” Within our industry, we certainly know this to be true. According to research from Experian Data Quality, inaccurate data has a direct impact on the bottom line of 88% of companies, with the average company losing 12% of its revenue. Luckily, with the help of apps such as Autoreview, we can better our clients’ outcomes and avoid the inaccuracies.

Setting up is as easy as 1, 2, 3, 4, 5

1. Add your clients
2. Invite your team – You can limit access to any or all clients, for any or all team members.
3. Start the review process – There are lists of common areas of concern that are pre-programmed as defaults.
4. Fix the abnormalities – Most abnormalities can be fixed directly within Autoreview.
5. End the review process – End the process, close the period, and your reports are now complete and accurate.

During the review process, you can customize the date range, so this works for clean-ups, year-end, and quarterly or monthly reviews. Using the gear icons within each of the default reviews, you can customize or filter further. The AI does a really good job of selecting the default accounts; however, I like to go a little further to refine the reviews myself.

You can also set the columns. Using the 3 horizontal lines beside each of the column names within the reviews, you can customize further. You can autosize the columns, expand or collapse the columns, drag and drop a column name to sort differently, or add and delete columns. You can also sign off on the transactions within the lists. This makes it great to use in your teams. You can also add a notes column, and export it into excel and email it to your clients for responses.

Within the default searches/reports, what’s great is that you can see the balance and the last time that a customer, supplier, or GL account has been used. To take it a step further, you can mass archive the older, unused customers, suppliers, or GL accounts. There is a built-in feature that will not allow you to archive one of the default accounts within QuickBooks Online accidentally. And you can go back and mass unarchive any that you may have archived in error.

Next time, we’ll get more in depth on setting up custom searches.