“Early on, we recognized businesses were dealing with some frustrating challenges when using paper and email to approve financial documents,” said Konstantin. “Our goal early on was to eliminate manual, messy, and risky approval processes that touched different business departments and stakeholders.”
Based on more than 45 five-star reviews on the QuickBooks App Store, the ApprovalMax team is meeting its goal. Here’s what one reviewer had to say: “This app has changed the game for one of my clients, and I plan to roll it out to all my clients that have a small- to medium-sized procurement process that requires automation. It has allowed my client to get more of their procurement team involved in the capturing side without allowing them access to the accounting software. HIGHLY recommend this App!”
ApprovalMax is serving 15,000 businesses by giving them access to a tool that allows them to handle their approval process, but Konstantin says it does even more than that. “We’ve developed something that helps businesses build robust financial controls across their finance function. We’re filling gaps using automation to help with fraud prevention and audit trails, and we’re helping many businesses go paperless with their approvals while speeding everything up.”
It’s no surprise that ApprovalMax is an award-winning application, but it has its share of challenges. One challenge is that some smaller businesses believe a structured approval process with robust financial controls doesn’t apply to them. Another challenge is the misperception that ApprovalMax is just an approval tool.
“ApprovalMax can create robust financial controls so SMBs can prevent, detect, and correct issues across their AR and AP functions,” said Konstantin.
The Developer Growth Program is valuable and motivating
Thanks to increasing QuickBooks Online connections and positive customer feedback, ApprovalMax was invited to join the Developer Growth Program. The ApprovalMax team was delighted to accept, and after already experiencing a number of benefits, they’re now even more delighted. One of the many benefits? Getting data and feedback about their app listing and API usage.
“That data is hugely valuable and motivating for us,” said Konstantin.
Another somewhat unexpected benefit is the insight provided by the accountant panel, specifically the insights from Helina Patience, CPA, CMA.
“We underestimated just how useful it would be to have access to an exclusive network of accountants,” he said. “Helina shared challenges her clients were facing in the space we operate in. As an avid user of ApprovalMax already, Helina has been in the driver’s seat for more than two years, and has been able to give us very targeted feedback that has been impactful.”
In addition to Helina’s expert insights, ApprovalMax is benefitting from access to pre-designed marketing assets provided by Intuit.
“One very convenient factor is having access to assets that have already been designed and approved by Intuit’s marketing, brand, and legal teams,” said Konstantin. “This means we’ve been able to scale our marketing efforts and focus on doing work at twice the pace. For example, our team can create a marketing plan that’s specific to QuickBooks Online in half of the time it would normally take because design assets are ready to go. The other benefit is that the assets from Intuit complement our branding, which makes it a seamless brand collaboration.”
Konstantin has great things to say about their interaction with solution architects from Intuit. “On the product side, Intuit architects have given us guidance on how to leverage the API and strengthen product ideas in ways we hadn’t considered up until now. They’ve helped us redefine and reframe parts of our user experience. They also reinforced good ideas and gut feelings we’ve had about our product, so it was great to have that kind of validation.”
A great opportunity for app companies
As ApprovalMax continues to participate in the Developer Growth Program, Konstantin’s opinion is that any app company that has an opportunity to participate in the program should do so.
“The input we’ve received from Intuit has validated our roadmap. We got positive feedback on our product plans and roadmap, which will see us making a significant move forward in the QuickBooks Online ecosystem. Overall, the partnership is going to help us connect with more QuickBooks Online customers. When there are more users of ApprovalMax worldwide, we know there’s more protection, detection, and correction across businesses of different shapes and sizes relating to their financial controls. That’s an incredible feeling for our team of 110 people and the mission we’re currently on.”
Konstantin believes ApprovalMax is now stronger and better performing thanks to feedback from Intuit. ApprovalMax’s successful Developer Growth Program experience can be replicated by other developers with applications in the QuickBooks App Store. To inquire about program details and how to participate, visit our developer forums. We’re always looking for innovative apps that can help address the needs of the QuickBooks community. And if you don’t yet have a QuickBooks integration in our app store, check out this article with an overview of why you should list your app there.
