QuickBooks Online new features and improvements—March 2023

QuickBooks Online new features and improvements—March 2023

For many of you, it’s that time of year we call “busy season.” If this is true for you, we wish you all the best as you complete your clients’ taxes and we hope you soon get a well-deserved chance to recharge.

Share QuickBooks updates with your clients—send them this link for QuickBooks innovations relevant to business owners and admins.

In the Know Webinar

Register today for the next In The Know Webinar on Thursday, March 16 at 11:00 AM PT, our monthly webinar series for accountants to learn more about the latest and greatest feature updates. This month, join us to learn about the apps tab in QuickBooks Online Accountant, the new planning and budgeting feature in QuickBooks Online, and multi-company reporting in QuickBooks Online Advanced. Reserve your spot

Your Feedback in Action

Check out “Your Feedback in Action,” a series of quick reads by Ted Callahan where he share’s product improvements and updates specifically driven by feedback from the accountant community. Check out the new March edition, which includes our first audio version, along with past issues.

What’s new in March

Apps in QuickBooks Online Accountant client view

Enable client disconnection from client list

Powerful multi-company reporting with Spreadsheet Sync in QuickBooks Online Advanced

Setting email schedules for standard and custom reports in QuickBooks Online Advanced

The latest and greatest features in QuickBooks Online Advanced

Coming soon: Planning and budgeting in QuickBooks Online

An easier way to migrate to QuickBooks Online Payroll

Migrating Paid Medical Family Leave (PMFL) setup from QuickBooks Desktop Payroll

New: QuickBooks Payments dispute protection

Updates to QuickBooks Instant Deposit

Recurring invoices and payments now available in all QuickBooks Online plans

Attach invoices to check deposits in QuickBooks Checking

The QuickBooks Online app now supports Mac and Windows

Apps in QuickBooks Online Accountant client view

In a nutshell: Now, from the client view in QuickBooks Online Accountant, you can see which apps your client has added, ,and choose more to connect.

With this update, you no longer need to switch to accountant view to see your clients’ apps. You can easily see existing apps and integrate new ones while you’re working with your clients’ books.


Enable client disconnection from client list

In a nutshell: To help simplify your workday and stay focused on the clients you’re serving, you can remove inactive clients from your client list.

To remove a client, go to your client list, select Edit client, and then Delete permanently.


Powerful multi-company reporting with Spreadsheet Sync in QuickBooks Online Advanced

In a nutshell: Curious how a client’s subsidiary company is affecting their overall business performance? Now, you and your clients can find out with Spreadsheet Sync in QuickBooks Online Advanced.

You can use Spreadsheet Sync to group QuickBooks data from multiple companies. Choose the data you want to include, and use Excel to build pivot tables, use formulas and functions, and insert graphs. With Spreadsheet Sync, you can merge multiple charts of accounts and let Excel handle the complex calculations to save time and generate the consolidated reports your clients are looking for. To continue tracking multiple entities or companies, you can save these reports and refresh them with the latest data anytime.

With consolidated reports from Spreadsheet Sync in QuickBooks Online Advanced, your clients can more easily see their business’ health as a whole, and get a better view on each subsidiary’s impact on the parent business. Learn more


Setting email schedules for standard and custom reports in QuickBooks Online Advanced

In a nutshell: You and your clients can now send relevant reports and insights directly to stakeholders’ email inboxes automatically by setting email schedules for reports in QuickBooks Online Advanced.

You can set schedules from 3 different places:

  1. In the standard reports tab
  2. In the custom reports tab
  3. While creating a custom report

To set up an email schedule for a report, just choose who should receive the report and how often they should receive it. After this one-time process, the report will be sent automatically to the individual or group as specified. Learn more


The latest and greatest features in QuickBooks Online Advanced

In a nutshell: In the spirit of helping businesses thrive, we have added six features to QuickBooks Online Advanced:

  1. For reporting insights, your clients who use QuickBools Online Advanced can connect their business data with Excel using Spreadsheet Sync, and track project performance at any point with Estimates vs. Actuals in Projects.
  2. For accrual-basis accounting that’s GAAP-compliant, they can recognize deferred revenue automatically with Revenue Recognition.
  3. Custom roles in Advanced now include more detailed permissions for invoices and bills.
  4. With QuickBooks Online Advanced, your clients also get a more seamless way to back up and restore their data as needed with the backup and restore upgrade including automatic pre-checks to improve restore success rates.
  5. Custom Report Builder allows QuickBooks Online Advanced users to make their own reports to meet their specific needs.
  6. With the Performance Center, they can create customized charts and graphs and track their own business KPIs.

Coming soon: Planning and budgeting in QuickBooks Online

In a nutshell: Soon, your clients using QuickBooks Online Plus and QuickBooks Online Advanced can bolster their growth, and set clear goals with new planning and budgeting tools.

Rather than managing budgets by manually exporting QuickBooks data into spreadsheets, you and your clients will be able to build a budget directly in Plus or Advanced using historical data. You can also compare the created budget with the reference data and monitor budget performance through budget reports.

Your clients using Advanced will also be able to work with their budgeting data in Excel using Spreadsheet Sync, a two-way sync that allows them to create budget reports and refresh them with the latest data. They can also assign custom roles to their team members who manage budgets.

Clients using Plus will also be able to easily import their budgets from Excel into QuickBooks.



An easier way to migrate to QuickBooks Online Payroll

In a nutshell: We’ve made it easier for clients who want to switch to QuickBooks Online Payroll, while continuing to use QuickBooks Desktop for accounting. Now they can run payroll on the go—without having to start over.

Your client’s payroll data can be moved to Online Payroll with just a few clicks. First, either you or your client will buy a Quickbooks Online Payroll subscription and create a payroll-only company file. Then, your client can move their payroll data online to get all the benefits of a cloud-based payroll solution. No manual setup is required. Learn more


Migrating Paid Family and Medical Leave (PFML) setup from QuickBooks Desktop Payroll

In a nutshell: Migrating your clients’ payroll data to QuickBooks Online Payroll has become easier than ever. That’s because migration now includes more information from QuickBooks Desktop Payroll, including settings for Paid Family and Medical Leave (PFML), such as year-to-date data, account ID, and standard PFML rates.

PFML helps residents in certain states take paid time off work for family or medical reasons. QuickBooks supports PFML in 10 states, and clients can use QuickBooks Desktop and Online Payroll to apply the PFML deductions and file their taxes.

After migrating their PFML data and settings, your clients can run payroll quickly, with no need to correct employees’ past PFML deductions or manually set up PFML rates (only for NY, NJ, CT, and the District of Columbia).

Not only will migrating PFML data save time when running payroll, it will also help prepare you for payroll tax time.



New: QuickBooks Payments dispute protection

In a nutshell: With the new dispute protection in QuickBooks Payments, chargebacks are automatically forgiven, with no action required by you or your client.

After completing a two-click enrollment and paying an additional fee as low as 0.99% on card transactions, your client can receive chargeback protection of up to $25,000 per year and $10,000 per transaction, with no need to submit paperwork or evidence.

Help your clients protect their business from unforeseen chargebacks. Fraud or not, chargebacks are covered—no questions asked. Learn more


Important pricing details and product information


Payments Dispute Protection: Payments Dispute Protection (“PDP”) is an additional service that covers you for certain payment disputes (i.e. “chargebacks”) that your customer initiates through its card issuer associated with a credit or debit card transaction on the American Express, Discover, Mastercard or Visa networks and are processed by QuickBooks Payments while you are enrolled in PDP. Payment disputes covered by PDP are subject to a per-payment dispute coverage limit of $10,000 with a total annual coverage limit of $25,000 for all payment disputes received on a rolling 365-day period. Payment disputes related to transactions processed by QuickBooks Payments prior to 3 PM PT on your enrollment day will not be covered if you enrolled in PDP after 3 PM PT. The service fee for PDP ranges from .99% to 1.99%  based on eligibility criteria. Terms, conditions, and service fee subject to change without notice.

Updates to QuickBooks instant deposit

In a nutshell: Now, your clients using QuickBooks Payments and QuickBooks Checking can sign up more easily for instant deposit.* Rather than providing their debit card information each time they need immediate access to their cash, they can enter bank account details just once.

Instant deposit requires no long-term commitment. Your clients can choose which deposits they want and receive up to $25,000 per day. They can also set a schedule of automatic instant deposits to save even more time.

Instant deposits are available 24/7, even on holidays and weekends, to keep your clients’ cash flowing for payroll or other expenses. As always, instant deposits to QuickBooks Checking accounts are sent at no additional fee.* If your clients want an instant deposit sent to another bank, they’ll pay just 1% per transaction.* Learn more


Important pricing details and product information


Instant Deposit: Instant deposit is an additional service offered by QuickBooks Payments subject to eligibility criteria, including delayed eligibility for new users and availability for only some transactions and financial institutions. The service carries a 1% fee in addition to standard rates for ACH, swiped, invoiced, and keyed card transactions. This 1% fee does not apply to payments deposited into a QuickBooks Checking account. Deposits are sent to the financial institution or debit card that you have selected to receive instant deposits. Scheduled instant deposits are run automatically; QuickBooks checks for eligible funds up to 5 times per day. Non-scheduled instant deposits are sent within 30 minutes. Transactions between 2:15 PM PT and 3:15 PM PT are excluded and processed next day. Deposit times may vary due to third-party delays.

QuickBooks Payments: QuickBooks Payments account subject to eligibility criteria, credit, and application approval. Subscription to QuickBooks Online is required. Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services.

Recurring invoices and payments now available in all QuickBooks Online plans

In a nutshell: Scheduling recurring invoices and receiving recurring payments is now available to your clients who use any QuickBooks Online plan: Simple Start, Essentials, Plus, or Advanced.

If your client has a customer they need to invoice on a regular basis, they can choose the ideal schedule for their invoice—every day, week, month, or year. Once set, invoices will be sent automatically. Not only that, their customers will have the option to set up automatic payments for their recurring invoices. Learn more


Attach invoices to check deposits in QuickBooks Checking

In a nutshell: For more efficient payment reconciliation and accounting, you and your clients who use QuickBooks Checking** can now link a check payment to its associated invoice in their records.

Instead of using manual processes for reviewing each and every transaction, your clients can link an invoice to a check once they deposit it, using these steps:

  1. Once a check is deposited in QuickBooks Checking, they’ll see the option to match an invoice.
  2. If they choose to match a QuickBooks Payments invoice, they’ll see a list of invoices to pick from.
  3. They’ll select an invoice to record the deposit against it.


**Product Information

QuickBooks Checking account: Banking services provided by and the QuickBooks Visa® Debit Card is issued by Green Dot Bank, Member FDIC, pursuant to license from Visa U.S.A., Inc. Green Dot Bank operates under the following registered trade names: GoBank, GO2bank and Bonneville Bank. All of these registered trade names are used by, and refer to, a single FDIC-insured bank, Green Dot Bank. Deposits under any of these trade names are deposits with Green Dot Bank and are aggregated for deposit insurance coverage up to the allowable limits. Green Dot is a registered trademark of Green Dot Corporation.

©2023 Green Dot Corporation. All rights reserved. QuickBooks products and services, including Instant Deposit, QuickBooks Payments, Cash flow planning / forecasting are not provided by Green Dot Bank.

The QuickBooks Online app now supports Mac and Windows

In a nutshell: The QuickBooks Online app is now available for clients using QuickBooks Online, and those migrating from QuickBooks Desktop.*

Using the QuickBooks Online app for Windows and Mac, your clients can:

  • Work in a familiar way with a view that’s similar to QuickBooks Desktop.
  • Keep information for multiple companies open at once.
  • Flip between tabs and windows just like they would on QuickBooks Desktop.
  • Stay signed in so they can get to work faster.

Watch this video for more information:

Important product information


*QuickBooks Online app:   

The QuickBooks Online app for Windows and Mac (“app”) requires a Windows PC or Mac computer with a supported browser (see System Requirements for a list of supported browsers) and an Internet connection (high-speed recommended). The app is available for QuickBooks Desktop migrators with an active QuickBooks Online Simple Start, Essentials, Plus or Advanced subscription. Multiple company tabs allow for simultaneous sign in across multiple company files. Access to each company file sold separately. Terms and conditions, features, support, and services options subject to change without notice.