In today's challenging talent landscape, accounting firms are relentlessly focused on efficiency. Every minute spent on manual data entry, reconciling payments, or toggling between disconnected apps is a minute you can't spend advising clients or growing your practice. The accounts payable process, in particular, is a notorious source of these inefficiencies.
That's why we’re taking a major step toward delivering the integrated, end-to-end AP solution you’ve been asking for: QuickBooks Bill Pay Basic is now included with all QuickBooks Online subscriptions.
This isn't just about adding a feature; it's about giving you a fundamentally better way to work. You can now manage your clients’ bills and payments right where you manage their books, creating a single, streamlined workflow that saves time and reduces errors for your firm.
From data entry to data-driven advice
With Bill Pay Basic integrated directly into the platform you already trust, you can shift your team's focus from tedious tasks to high-value advisory work.
- Automate the busywork. Say goodbye to manual bill entry. Clients can forward invoices directly to their QuickBooks account, where our system uses invoice automation to create pre-filled bills for you to review, approve, and schedule.
- Close the books with confidence. Because payments are initiated and tracked within QuickBooks, vendor payments are automatically recorded and matched to transactions. This dramatically reduces reconciliation errors and helps you close the books faster.
- Strengthen your advisory role. Use the real-time cash flow insights generated by integrated payables to guide clients to smarter business decisions. When you can clearly see money in and money out, you can provide the expert counsel your clients depend on.
How to get your clients started
Bill Pay Basic is ready and waiting in your clients' QuickBooks Online accounts. Activating it takes just a few minutes.
- In QuickBooks Online Accountant, navigate to Subscriptions and Billing. Or access your client’s QuickBooks Online account to activate Bill Pay.
- Select a billing method for transaction fees. You can choose to bill to your firm or bill to your client. Here’s more information on how to split the billing between QuickBooks Online and Bill Pay.
- Guide your client to complete the simple, one-time application to verify their business information and connect their bank account.
- With their included subscription, your clients get five free ACH payments per month.**
We know that managing client funds requires uncompromising control and trust. To give your firm more oversight to manage risk or for clients with more complex AP needs—such as unlimited ACH payments, advanced role-based permissions, or custom approval workflows—you can easily upgrade them to a paid tier like Bill Pay Premium or Elite.
Coming soon: Bill payment release workflows to give you even more control.
