How your clients can benefit from a remote time tracking solution

How your clients can benefit from a remote time tracking solution

Managing a remote workforce can present unique challenges for your clients. Not having everyone in one place can impact everything from running payroll to tracking projects.

Service-based business owners have always managed remote teams. But, white-collar companies have been transitioning to remote workforces in the past decade. In 2020, the coronavirus accelerated that trend. 28% of workers surveyed in April 2020 say they’re working remotely as a result of the coronavirus.

With your experience and expertise, you can help small business owners manage their remote teams. If you’re using QuickBooks® Online Payroll, your clients can access a built-in employee time tracking solution through QuickBooks Time.*

4 key benefits of remote time tracking for your clients

Not having an accurate time tracking solution has ripple effects – from employees, to business owners, to you – the accountant. Business owners and employees have to fix time card errors, which can be time-consuming. And, unnoticed errors can lead to time theft and wage theft.

Remote teams can complicate those effects even further. For example, workers who aren’t in the same location may struggle to collaborate. Small business owners need help finding a solution that works for everyone, no matter their location. That’s why QuickBooks Time was built with remote teams in mind, and offers online and mobile solutions. Check out the video below for more information.

 1. Save your clients time and money

1 in 6 employees used paper timesheets in 2019, according to the QuickBooks’ State of Time Tracking Report. Paper timesheets may not be an option for teams that are now remote, but even before the coronavirus, paper timesheets created issues. Collecting and manually entering time data for payroll is time-consuming and error-prone.

For accountants and business owners, using a digital time tracking solution saves time and prevents timesheet errors. Employees can easily clock in, clock out, or take a break, using their computers or mobile devices.

Plus, if you’re already using QuickBooks to run payroll, importing time data from QuickBooks Time is a seamless process. No need to worry about importing incompatible files, or entering the wrong data. Fewer errors mean fewer opportunities for time theft, and more opportunities to save money.

2. Improve timesheet accuracy

With a mobile time tracking solution like QuickBooks Time, employees can track time wherever they’re working. When working from home, the lines between “work time” and “home time” can blur. Remembering to clock in or out becomes a challenge, especially for workers who’ve never been remote.

But, QuickBooks Time includes built-in features such as clock-in alerts and shift scheduling tools. These features can help prevent missed shifts and remind employees to clock in and out. In turn, timesheets are more accurate.

In addition, with more accurate timesheets comes improved accountability for business owners and employees. 81% of employees in the time tracking report say they track time to ensure accurate paychecks. With QuickBooks Time, employees can feel confident that their employers are paying them correctly.

Discuss these QuickBooks Time time tracking features with your clients:

  • Create a shift or job schedule, and set up alerts to remind employees when to clock in and out.
  • Geofencing reminds employees to clock in or out when they cross a geofence.

Conclusion: Digital time tracking can improve timesheet accuracy and paycheck accountability.

3. Help clients track time off, sick time, and more

QuickBooks Time is a great companion to QuickBooks Online Payroll. Besides tracking and importing time data, you can also track overtime, time off, sick time, and other relevant employee records.

Some employers are adapting to the coronavirus with new sick policies. QuickBooks Time offers a time-off tracker that allows employees to accrue paid time off (PTO) automatically, based on their hours worked. Managers can create multiple time off fields to track paid and unpaid sick time, time off, holidays, and more. And, when employees want to use their time off, they can view their PTO balances and request time off.

4. Improve remote team visibility and collaboration with project tracking

When employees are remote, managers need ways to monitor and manage project progress. The coronavirus may prevent in-person collaboration, but QuickBooks Time Projects can help bridge the gap. Employees can track time by task, customer, or project. And, managers can monitor project progress from their computers or mobile devices.

Managers can run project reports to compare current and past project progress. They can use these reports to monitor employee time spent on each project and create more accurate project estimates. Meanwhile, employees can share notes about their work in the project activity feed.

Frequently asked questions about time tracking for remote workers

When does QuickBooks Time track employee locations?

QuickBooks Time only records employee locations when they’re on the clock. If admins enable geofencing, the QuickBooks Time app must always have access to employees’ locations. Employers, admins, and QuickBooks Time can’t access GPS data received when employees are off the clock or on a break. Visit the FAQs for employers and FAQs for employees to learn more about how QuickBooks Time uses GPS data.

Does the QuickBooks Time app protect users’ privacy?

As with all apps, the QuickBooks Time app needs access to some mobile device functions. No one at QuickBooks Time, QuickBooks, or Intuit® can access users’ personal information at any point. Review Intuit’s privacy policy to learn more.

*QuickBooks Time time tracking: Additional fees may apply. Time tracking included in the QuickBooks Online Payroll Premium and Elite subscription services. Features vary. The QuickBooks Time mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on mobile apps and mobile browsers. QuickBooks Time mobile access is included with your QuickBooks Online Payroll Premium and Elite subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.

1QuickBooks Times urveyed 4,906 customers in the U.S. in December 2019. On average, businesses that report gross payroll costs savings save 5.14%.

2QuickBooks Time surveyed 4,906 customers in the U.S. in December 2019. On average, businesses that report gross payroll time savings save 3.15 hours.