New Feature for QuickBooks Desktop: Employee Pay Adjustment History Report

I am excited to announce that on Oct. 24, Intuit® released the maintenance update R3 for 2018 QuickBooks® Desktop. It's a bit unusual to see something totally new appear in a maintenance release of a desktop product, but it seems that Intuit does intend to do this from time to time. Intuit released a new Desktop Payroll Feature – Employee Pay Adjustment History Report. We have been asking for additional payroll reports and Intuit has listened. 



The Employee Pay Adjustments History report tracks employee pay rate changes over a customizable time period. It highlights the changes of the Earnings items in the paychecks and when those changes came into effect. These changes can mean adjustments to the following:

  • Rate of an hourly payroll item
  • Annual rate of a salary payroll item
  • Rate of a commission payroll item
  • Rate of a bonus payroll item

The report does not track the overall sum paid to the employee, but instead, strictly the rate of Earnings payroll items paid to an employee. Now, you can see all changes in earnings in one report.

To access the report:

  1. In your QuickBooks Desktop menu, select Report Employees & Payroll > Employees Pay Adjustments History.
  2. Click OK on the pop-up message that shows in your screen.

Payroll Items

This report features changes to the rate of the Earnings items in the paycheck, such as SalaryHourlyBonus and Commission. By default, if there's a change in at least one of the Earnings items in the paycheck, all the Earnings items in that paycheck will be featured in the report to avoid misleading the customer into thinking that they have missing payroll items in the paycheck that they created.

Fields in the report:

  • Pay Period: The pay period of the paychecks when the change came into effect.
  • Paycheck Date: The date of the paychecks when the change came into effect.
  • Previous Rate: The pay rate of the paycheck of the employee prior to the change.
  • Current Rate: The pay rate of the paycheck of the employee after the change.
  • % Change: The percentage rate of the change. This can be a positive/negative figure, depending on the change if it is a raise or a fall.
  • Payroll Item: The name of the Earnings payroll item that is affected by the change.
  • Amount Paid: The exact amount of each Earnings item in the paycheck.

This report will allow us to verify changes in Earnings, review employee Earnings history for Human Resource purposes and allow us to budget potential raises in the future based upon historical data. Thanks Intuit for helping us be more efficient for our clients!